Case Study: Ashok Mahan Group Cut ID Card Costs by 40% with Smart Color-Coding

Ashok Mahan Group, managing 1,500 students and staff members, found outsourcing physical ID card printing to third-party vendors both expensive and slow. They were spending between ₹60 to ₹80 per card, and any correction or reprint requested by a parent took weeks to deliver.

Using e-Saraswati's Integrated Printing System, they brought ID card generation in-house, cutting costs by 40%, saving ₹32,000, and simplifying transport monitoring via smart color-coding.

The Challenge

• **High Outsource Costs:** Outsourcing PVC ID cards for 1,500 students and staff cost the school group a significant portion of their admin budget.
• **Delivery Delays:** Mistakes in student details took weeks to correct and reprint.
• **Transport Identification:** Gate security and bus conductors struggled to quickly verify which students had opted for school transport versus private commuters.

The In-House & Color-Coded Solution

With e-Saraswati, Ashok Mahan Group automated ID card generation: 1. Direct Database Sync: ID cards are generated instantly using student photographs and profiles already stored in the ERP database. 2. On-Demand Printing: Cards are printed in-house in seconds, eliminating third-party vendor charges. 3. Transport Color-Coding: They configured the templates to automatically print a distinctive color code based on transport preference (e.g., a green border/text for bus riders and a blue border for private commuters).

The Impact

• **40% Cost Reduction:** Saved around ₹32,000 for the 1,500 students and staff card set.
• **Instant Reprinting:** Parents could get a corrected ID card printed at the front desk in under 2 minutes.
• **Simplified Transport Tracking:** Bus conductors and security staff could instantly verify a student's transport authorization just by looking at the card color-code, dramatically reducing unauthorized bus commuters and simplifying transport management.