Coaching Institute Software with Fee Tracking
e-Saraswati by KD Websoft is India's AI-powered Coaching Institute ERP — trusted by 752+ institutions across 8 states since 2017. 49+ modules. Official WhatsApp partner. Free demo available.
✨ Quick Summary
- What it is: Automate test-prep and coaching center fee tracking. Setup dynamic installment schedules, send automated WhatsApp reminders, and track defaults live.
- Trusted By: 752+ institutions across 8 Indian states and 3 countries since 2017.
- Core Integration: Official WhatsApp Business Partner — automated fee receipts, batch alerts & notices.
- Optimized for: Fully tailored for Coaching Institute operations, timetables, and academic structures.
- Pricing: Flexible plans for institutions of all sizes. Free demo, no credit card required.
Coaching centers handle complex fee installment programs, short-term batches, and customizable discounts. Standard school fee modules cannot support these workflows.
e-Saraswati **coaching institute software with fee tracking** is designed for high-turnover tuition centers. Structure dynamic installment plans per batch, collect card and UPI payments directly, and send automated WhatsApp reminder messages to reduce fee defaults by up to 40%.
Everything Your Coaching Center Needs — In One Platform
49+ modules covering every department — from admissions to payroll and academic scheduling.
Batch Management
Create multiple batches, dynamic timetables, and conflict-free schedules for various batches.
Installment Fee Structure
Flexible payment plans, dynamic installments, and automated WhatsApp payment reminders.
OMR & Online Mock Tests
Generate OMR sheets, scan to grade, or host online CBT exams. Detailed student rank card and analysis.
Instant WhatsApp Alerts
Daily attendance notifications and test score alerts sent automatically to parents' WhatsApp.
Study Material Sharing
Distribute PDFs, lecture recordings, assignments, and test preparation materials in the app.
Rank & Performance Tracker
Track students' progress and compare ranks across batches with visual graphs for competitive exams.
Biometric Entry Gate
Biometric integration to record student entry/exit and update parents in real time.
GPS Cab/Van Tracking
Optional transport tracker for students using coaching transport vehicles.
Student & Parent App
Easy-to-use mobile application for daily schedules, practice papers, fee status, and announcements.
e-Saraswati vs Manual / Generic Coaching Software
| Feature | Manual / Excel | Generic System | e-Saraswati |
|---|---|---|---|
| AI Marks Entry / Scanning | ❌ | ❌ | ✅ |
| Batchwise Mock Tests | ❌ | ⚠️ Limited | ✅ Support |
| WhatsApp Integration | ❌ | ⚠️ Basic | ✅ Official API |
| Installment Plans | ❌ | ⚠️ Partial | ✅ Full Support |
| Mobile App Included | ❌ | 💰 Extra cost | ✅ Free |
| Multi-Branch / Center Management | ❌ | ⚠️ Limited | ✅ |
| Data Migration Help | ❌ | ❌ | ✅ Free |
| < 7 Day Onboarding | — | ❌ | ✅ |
Frequently Asked Questions
Questions administrators commonly ask about this topic.
Yes, you can assign scholarship discounts or custom waivers to individual students while keeping automated ledger entries accurate.
Yes, once a payment is logged, the system sends a verified PDF receipt directly to the parent's WhatsApp.
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